BREAKING NEWS – E-Verify Deadline Extended
Employers, if you were using E-Verify in 2015 or earlier and those employees still work for you, you may still download information that you are required to maintain! You now have until January 22, 2026, to download required Historical Records Reports for E-Verify cases last updated on or before December 31, 2015! (For more information about which Florida employers must use E-Verify, you can review our earlier blog post).
Background: U.S. Citizenship and Immigration Services (USCIS) annually disposes of E-Verify employer records that are 10 years old or older in accordance with the National Archives and Records Administration records retention and disposal schedule (NARA N 1-566-08-7). This reduces security and privacy risks associated with the federal government retaining personally identifiable information.
Historical Records Reports provide case data about each resolved case that is 10 years or older including:
- Company name and location
- Initiated date and verification case number
- Employee name and date of initial resolution
- Date of additional resolution and final status
- Case closure date and case closure description
The case data does not include sensitive employee information such as Social Security numbers or document numbers.
Recordkeeping and Retention Reminders: All employers must retain Forms I-9 and their attachments for one year from the date employment ends, or three years after the first day of employment, whichever is later. E-Verify employers are required to record the E-Verify case verification number on the corresponding Form I-9, Employment Eligibility Verification, or attach a copy of the case details page to the Form I-9. And E-Verify employers should retain the Historical Records Report with the Forms I-9. Therefore, the Historical Records Reports must be downloaded while they remain available.
E-Verify employers usually only have until January 4 to download case information from the Historical Records Report. Fortunately, that deadline has been extended. For more information, see USCIS’s E-Verify Records Retention and Disposal Fact Sheet and instructions for downloading the Historical Records Report, as well as USCIS I-9 Central for information about Forms I-9.